Using Map Features

Conveniently, Civic Access provides the ability to leverage a map for creating records or even performing public records searches.   Don’t know what your address and/or parcel is?  Map is for you.  This guide will cover the GIS utilities available to find your address(es) and create records directly from the map.

Selecting a Record

The first section below will cover the various GIS tools available for selecting geographic regions from the map
1.  Sign into Civic Access by clicking on the Login or Register link and then using credentials you previously setup (see appropriate guide for setting up your username and password).map_features_01

2.  Additional menu items will appear once logged in.

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3.  Select the Map menu.
**NOTE:  If a pop-up displays in your browser, click Allow**		map_features_03
4.  Using your mouse scroll wheel or the zoom buttons in the lower right side of your screen, find the area where your address/parcel is located.map_features_04
     a.  Alternatively, if the address or parcel number is available, use the search field in the upper left corner.map_features_05
5.  OPTION 1 - Select the point tool from the map utilities menu in the upper right side of the screen.
**this tool is used for selecting a point on the map**		map_features_06
     a.  Clicking any point on the map will create a white point feature and display all addresses associated with the parcel where the point was placed.map_features_07
6.  OPTION 2 - Select the line tool from the map utilities menu.
**used for selecting multiple addresses/parcels using a straight or irregular shaped line**		map_features_08
     a.  Start the line by left clicking once to create a point.map_features_09
     b.  Move the mouse to the position where the next point should be and click once.map_features_10
     c.  Continue moving the mouse and clicking once for each position where the line needs to shift.map_features_11
     d.  When the final position is reached, double click to complete the line.map_features_12
     e.  Completing the line will then display a list of all addresses associated with the parcels that the line intersected with.map_features_13
7.  OPTION 3 – Select the polygon tool from the map utilities menu.
**The rectangle and circle tools will also work in a similar fashion to the polygon tool**		map_features_14a
    a.  Start the polygon by left clicking once to create a point on the map.map_features_14b
    b.  Move the mouse to the position where the next point should be created and click once.map_features_15
    c.  Continue moving the mouse and clicking once to create the outer boundaries of the polygon shape.map_features_16
    d.  When the polygon shape needs to be completed, simply double click the last point.map_features_17
    e.  Completing the polygon will then display a list of all addresses associated with the parcels that the polygon encompasses.map_features_18

Creating Records from Map Selections

Once you have selected the addresses and/or parcels from the map, starting an application from these selections is straightforward.
1.  Check the box next to each address that should be included with the application and click the Apply button.map_features_19
2.  Civic Access will redirect you to the Applications screen.
3.  Search for or use the "Help me choose" link to find the desired application.map_features_20
4.  The Locations step of the applications wizard will populate with the addresses selected from the map.map_features_21
5.  Continue to complete the application.
**NOTE: For further information on how to complete the application, please reference the appropriate guide in this series**

Removing a Feature (Fixing a Mistake)

If a point, line, or polygon was drawn on the map and needs to be removed, follow these steps for removing the feature and starting over with your selection(s)
1.  Zoom in close enough to the map so you can accurately select the point, line, or polygon that was drawn.map_features_22
2.  Use one of the selection tools from the GIS utility menu.map_features_23
3.  Select the feature to be removed.map_features_24
    a.  If selected properly, a message will be displayed next to the utility menu stipulating a selection and a number following.map_features_25
4.  Click the trash can icon found on the selection menu.map_features_26

Searching for Existing Record

The map features of Civic Access can also be leveraged for performing basic search functions for existing records.  These records are not comprehensive and only include what has been created since this system was introduced.  If you are unable to find what you are looking for, please contact city staff to perform a public records search.
1.  From the map screen, use one of the methods above to search for addresses so that a list is displayed under the search bar.map_features_27
2.  In the search results list, click the desired address.map_features_28
3.  To the right will be a Records break out pane listing all records associated with this address.map_features_29
4.  Using the filter icon, you can further refine the result set based on case type.map_features_30
5.  Additionally, an Export link is located in this window to export all associated records.map_features_31


If you have any questions or still have issues finding your application, please contact the Building Department at (561) 799-4100 for further assistance.